Contracts Administrator

Calnetix is an engineering and manufacturing company located in Southern California, committed to making a positive contribution to society and the environment by changing the way the world harvests and utilizes energy. We are focused on developing, manufacturing, and delivering advanced energy solutions for commercial applications throughout the world and for mission-critical applications for the United States Government and its Prime Contractors. Calnetix thrives on innovation and meeting new challenges. 

In partnership with OEMs, we utilize innovative, proprietary high-speed electric motor-generator technologies to develop next-generation, power-dense and energy-efficient products that reduce energy consumption, harmful emissions and enhance energy security.

We are seeking a Contracts Administrator and Assistant to the General Counsel.  This position will report to the General Counsel and be responsible for supporting a variety of contracts.

To apply, email resume to

Essential Duties and Responsibilities:

  • Support the General Counsel in a broad variety of transactions and agreements, including commercial and US Government contracts, throughout the agreement lifecycle. This includes fact-gathering, collaboration with internal and external stakeholders; negotiations; performance execution management and records retention.
  • Oversee nondisclosure agreements process; ensure NDA terms and conditions are negotiated within company guidelines and provide related advice as needed.
  • Manage internal contract approval, documentation flow, execution, reporting and archiving consistent with internal processes
  • Input customer purchase orders; create sales orders from customer purchase order.
  • Enter and manage data in contract management system and ensure data is accurate.
  • Analyze contractual requirements to ensure compliance with appropriate laws, regulations, and company policies and procedures.
  • Support development, improvement and maintenance of contract templates.
  • Support proposal preparation.
  • Serve as a legal resource to executives and senior management and liaison between General Counsel and internal and external customers.
  • Assist with development, negotiation and execution of consultant and subcontractor/vendor agreements and other standard and non-standard business agreements.
  • Prepare or assist in preparing entity organization charts.
  • Provide guidance to management and staff on contractual process.
  • Assist General Counsel with export control, ITAR/EAR reviews, to ensure appropriate handling of export controlled data.
  • Develop and maintain effective relationships with General Counsel and other Company internal stakeholders to facilitate business transactions, and resolution of contract issues, including process and technology.
  • Assist in educating/training on key commercial, legal, corporate policy, contracting process technology, and other considerations.
  • Manage law firm invoices for review and payment, as well as resolving billing issues in cooperation with the General Counsel.
  • Manage entity filings with the Secretary of State.
  • Receive and organize incoming legal tasks.
  • Other duties as assigned.

Desired Skills and Experience:

  • Bachelor’s Degree with 4+ years of experience in contracts-related field.
  • Microsoft Office, Excel, Powerpoint.
  • Strong analytical, qualitative skills and critical thinking abilities.
  • Working Knowledge of FAR/DFAR clauses.
  • Negotiation experience with US Government (USG) and/or Prime Contractors to the USG.
  • Export licensing experience a plus.
  • Experience managing data rights assertions, negotiating licenses and other rights in data a plus.
  • Detail-oriented.
  • Ability to perform multiple tasks, organize and prioritize for optimum efficiency.
  • Ability to communicate and interact effectively with all levels of employees, management, customers and outside vendors.
  • Strong written and verbal communication skills.
  • Understanding of confidentiality and ability to maintain confidences, as with sensitive strategic or attorney-client privileged information.
  • Willingness and ability to perform routine tasks as well as to take on more involved/ sophisticated projects.
  • Ability to obtain and maintain security clearance.

Intangibles Sought:

  • Integrity
  • Self-motivated, resourceful

Salary Range:

$80,000 - 110,000 per year

Disclaimer - The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned, by their supervisor.  Management reserves the right to change, rescind, add or delete the duties and responsibilities of positions within this job classification at any time.


Calnetix is an equal opportunity employer and prohibits discrimination based on race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, or veteran status. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation and benefits and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.