Technical Project Coordinator - Defense & Aerospace

Calnetix is an engineering and manufacturing company located in Southern California, committed to making a positive contribution to society and the environment by changing the way the world harvests and utilizes energy. We are focused on developing, manufacturing, and delivering advanced energy solutions for commercial applications throughout the world and for mission-critical applications for the United States Government and its Prime Contractors. Calnetix thrives on innovation and meeting new challenges. In partnership with OEMs, we utilize innovative, proprietary high-speed electric motor-generator technologies to develop next-generation, power-dense and energy-efficient products that reduce energy consumption, harmful emissions and enhance energy security.

The Technical Project Coordinator – Defense & Aerospace enables engineering execution by ensuring that documentation, compliance requirements, technical writing, and program logistics are handled in a disciplined, traceable, and structured manner. This role supports engineering rigor, documentation quality, specification compliance, and fast-moving program execution across multiple engineering workstreams.

This role requires technical intuition, structured writing ability, engineering literacy, and strong follow-through. The successful candidate will support engineering teams by enabling clarity, control, document discipline, and forward momentum — not by managing people, but by removing friction.

Essential Duties and Responsibilities:

Technical Writing & Documentation

Draft, review, and format engineering reports, proposals, whitepapers, test summaries, and presentation materials.
Translate detailed engineering content into clear, structured technical documentation.
Ensure documentation meets customer formatting and compliance requirements.
Assist with drafting proposal sections, RFP/RFI responses, and technical statements of work.
Help engineers maintain consistent document standards and formatting quality.

Specification Review & Compliance Support

Support review and interpretation of customer specifications and requirements.
Help create and maintain specification compliance matrices / requirement mapping tables.
Assist engineering leads in tracking open compliance items and required responses.
Maintain logs for compliance gaps, questions, and follow-up actions.
Support the extraction of technical requirements from contract documents.

Program Coordination & Project Execution Support

Take action-driven meeting minutes (“who / what / when”).
Maintain deliverables logs, action item lists, and internal status reports.
Gather status updates from workstreams and convert them into structured reports for internal reporting.
Provide logistical support for engineering tasks to keep execution moving efficiently, including purchasing/buying, program-related research, organizing team training, and test documentation support.

Engineering Logistics & Document Control

Ensure proper IP markings, export control tags, distribution statements, and confidentiality notices.
Organize and format drawing packages, BOMs, calculation files, and review checklists.
Coordinate internal routing for approval and ensure traceability before release.

Security / Legal Coordination
Works closely with the General Counsel to:

Maintain a structured action item list of outstanding legal/security/contract-related questions and help coordinate completion of open items.
Manage, coordinate, and track the handling of sensitive information.
Maintain a release-clearance checklist for customer-facing documentation.
Help train engineers on security-related matters.

Education, Skills and Experience:

BSc in Industrial Engineering, Systems Engineering, Technical Management, or a related discipline.
2-6 years of experience in technical writing, engineering coordination, proposal support, or project documentation roles.
Experience preparing, reviewing, or editing technical documentation (reports, drawings, BOMs, presentations).
Excellent written communication skills with attention to clarity, formatting, and compliance.
Strong organizational skills and ability to follow structured procedures.
Familiarity with MIL/NAVSEA specifications or aerospace/defense documentation standards.
Experience with SharePoint, Teams, or document control systems.
Ability to interpret engineering schematics, drawings, and calculation structure.
Experience supporting configuration control or engineering peer review workflows.
Must be able to obtain a confidential security clearance within one year of start date.

Intangibles Sought:

Clear and structured communicator — written and verbal.
Detail oriented, disciplined, and methodical in approach.
Able to follow and enforce structured workflows.
Comfortable in high-accountability environments.
Technically curious and willing to learn through engineering exposure.
Brings stability and clarity to dynamic workstreams.

Supervisory Responsibilities:

No direct supervisory responsibilities.
Must work professionally across engineering, legal/security, and program management functions.

Work Environment / Physical Demands:

No travel is required.
On-site only, this is not a remote/hybrid position.

Salary Range:

$70,000 - $115,000

Disclaimer: The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned, by their supervisor. Management reserves the right to change, rescind, add or delete the duties and responsibilities of positions within this job classification at any time.
Other: Calnetix is an Equal Opportunity Employer. All qualified applicants will receive considerations for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, physical or mental disability or status as a protected veteran. U.S. citizenship is a precondition of employment for this position due to contractual requirements.